On 6 March 2024, the Minister Rules were finalised. The final Minister Rules contains several significant departures from the 2022 FAR Minister Rules Exposure Draft (Exposure Draft).

1. Limited changes to prescribed responsibilities

There are no ‘new’ prescribed responsibilities in the Minister Rules.

2. Accountable entities other than foreign accountable entities

For accountable entities other than foreign accountable entities, the Minister Rules differ from the Exposure Draft in that they consolidate the prescribed responsibility relating to ‘management or control of the business activities of the accountable entity’ (which would be typically assigned to a CEO) with that relating to ‘management or control of the business activities of the entity’s significant related entities’.

This means that for domestic accountable entities, CEOs must now be allocated responsibility for the business activities of an accountable entity’s Significant Related Entities (SREs). Prior to the release of the Minister rules, many entities were preparing to allocate that responsibility to heads of business divisions who are members of the entity’s executive leadership team.

The words ‘(if any)’ have also been inserted after the reference to SREs in the prescribed responsibility, acknowledging that an accountable entity may not always have SREs.

The prescribed responsibility for the accountable entity’s anti-money laundering function is caveated to the effect that it only applies if the accountable entity is a reporting entity under the Anti-Money Laundering and Counter-Terrorism Financing Act 2006 (Cth).

The Minister Rules also includes an important qualification that a person does not have senior executive responsibility for the management of an activity or function merely because the person is carrying out the activity or function. This clarifies that the prescribed responsibilities capture senior executives responsible for the management of an activity or function as distinct from the (typically lower level) responsibility of carrying out or executing the activity or function. In practice, this will capture senior executives who are responsible for the development, maintenance and review (rather than execution) of a framework.

3. Foreign accountable entities and SREs

No substantive changes have been made to the prescribed responsibilities for foreign accountable entities.

The Explanatory Memorandum to the Minister Rules clarifies that the concept of an SRE applies to a foreign ADI only to the extent that the SRE is a locally incorporated subsidiary and meets the definition of an SRE under section 12 of the Financial Accountability Regime Act 2023 (Cth) (FAR Act).  FAR does not apply to the foreign ADI’s offshore operations.

This is further reiterated in Regulatory Guide 279 Financial Accountability Regime: Information for accountable entities (RG 279).

In conjunction with several industry bodies, Gilbert + Tobin made submissions to the Treasury requesting clarity on the scope of FAR for foreign accountable entities. It is a welcome development that the Minister Rules and associated Explanatory Memorandum have expressly clarified that foreign operations and foreign SREs are excluded from the scope of FAR for foreign accountable entities.

4. Alignment of enhanced notification thresholds with SFI thresholds

There are specific notification obligations under FAR for accountable entities that meet the enhanced notification thresholds prescribed in the Minister Rules. These are in addition to other notification obligations that all accountable entities must meet under FAR. Enhanced notification entities are required to submit accountability statements and accountability maps to the Regulators as well as notify the Regulators when there are any material changes to the information contained in these documents.

The enhanced notification thresholds have been amended in the Minister rules and are now consistent with the thresholds used for determining whether an APRA-regulated entity is a significant financial institution (SFI) for the purposes of APRA Prudential Standard CPS 511 Remuneration (CPS 511). CPS 511 requires an entity to, among other things, have a remuneration framework in place, including consequence management arrangements for holding individuals to account.

The revised thresholds are higher than those initially proposed in the Exposure Draft, which means that fewer accountable entities will be required to comply with the enhanced notification obligations.

Lastly, another significant departure from the Exposure Draft is that the Minister Rules now expressly exclude foreign accountable entities from the determination of whether an accountable entity will meet the enhanced notification threshold. This is reiterated in RG 279 in which the Regulators state ‘that there are no enhanced notification thresholds prescribed in the Minister rules for foreign accountable entities.’

The Regulator Rules prescribe information that must be included in a register of accountable persons.

Section 40(5) of the FAR Act permits the Regulators to make any of the information contained in the register available for public inspection on the internet. At this stage, the Regulators only intend to make information collected for the register publicly available in circumstances where they disqualify an accountable person under the FAR Act.

The register will include the allocation of ADI key functions to accountable persons.

The Regulator Rules have clarified that an ADI key function will only be included on the register where:

• an accountable entity which is an ADI or an authorised NOHC of an ADI undertakes the ADI key function; and
• an accountable person has actual or effective senior executive responsibility for management or control of the whole of, or a significant or substantial part or aspect of, the ADI key function.

The Explanatory Memorandum to the Regulator Rules states that the inclusion of ADI key functions in the register is intended to assist Regulators in assessing whether an accountable entity complies with section 23(1)(a) of the FAR Act. That section requires an accountable entity to ensure that the responsibilities of the accountable persons of the accountable entity and its SREs cover all parts or aspects of the operations of the accountable entity’s relevant group.

An accountable entity is not required to allocate every ADI key function listed in the Regulator Rules. Rather, the allocation of ADI key functions should reflect actual governance and management practices. These will vary between ADIs.

The Regulator Rules have also made the following amendments to the list of the ADI key functions:

• removed financial services regulatory engagement;
• removed monitoring representatives and staff – financial or credit products/services;
• removed risk culture; and
• amended ‘training of relevant staff and representatives – financial products/services/credit activities’ to ‘training and monitoring of relevant representatives and staff’.

The Transitional Rules list the information to be provided for accountable persons transitioning from BEAR to FAR. This information must be provided to the Regulators via APRA Connect as promptly as possible and by no later than 30 June 2024. This information includes:

• the allocated ADI key functions; and
• the date that the accountable person assumed responsibility for the ADI key function.

The following information is now not required to be provided to the Regulators in relation to the accountable person:

• former given name(s) (if applicable);
• former middle name(s) (if applicable);
• former family name(s) (if applicable);
• place of birth (town/city);
• country of birth; and
• state of birth.

This information should be provided via APRA Connect using the notification of change to an Accountable Person reporting form.

The Regulators are consulting on the draft Financial Accountability Regime Regulator Rules Amendment Instrument No. 1 of 2024 which includes a list of key functions for insurance and superannuation entities.

A table outlining the finalised ADI key functions and the proposed key functions for insurance and superannuation entities is provided below.

On 14 March 2024, the Regulators published RG 279 which provides information for all accountable entities and their accountable persons to understand and comply with their obligations under FAR.

RG 279 supplements Regulatory Guide 278 Financial Accountability Regime: Transitioning to the Financial Accountability Regime (RG 278) which was published by the Regulators on 3 October 2023 to assist ADIs and their authorised Non-Operating Holding Companies (NOHCs) with their transition from BEAR to FAR.

RG 279 provides additional information to that provided in RG 278, including, among other things:

• entity classification information: following the release of the Minister rules, an accountable entity is required to notify the Regulators if it is a core or enhanced entity. An accountable entity will be either core or enhanced if it meets the notification thresholds relating to total asset value. The notification thresholds are stated in the Minister Rules.
• identifying SREs: further guidance has been provided on what accountable entities should consider when assessing whether they have any SREs. For example, accountable entities should consider whether the business activities of the related entity could have a substantial impact on their customers, operations, brand, reputation, legal and regulatory compliance, and people, regardless of the size of the related entity.
• declaration to register an accountable person: when registering accountable persons, the Regulators expect that the chair of the relevant board committee or a person delegated to sign on the board’s behalf declares that the individual is suitable to be an accountable person. The declaration will be set out in the registration form and can be electronically signed in APRA Connect.
• reporting breaches: accountable entities must notify the Regulators if they have reasonable grounds to believe that a relevant breach has occurred by submitting the relevant breach reporting form via APRA Connect. There are separate forms for notifying the Regulators of accountable entity breaches and accountable person breaches.
• enforcement: the Regulators have stated that they will pursue the most appropriate regulatory response to contraventions of FAR, which may include exercising one or more enforcement powers under FAR or other laws.

“In some circumstances, the Regulators may respond to contraventions of the FAR as part of their day-to-day supervisory activities rather than through the exercise of enforcement powers under the FAR.”